That expired batch at the back of the shelf? That's $500 gone.
Know what expires. Sell it first.
For pharmacies, grocery stores, food distributors, and bakeries across the United States
14-day free trial. No credit card required. Set up in 5 minutes.
ShelfLifePro
Business
🛒 PURCHASE ORDER
Supplier: Metro Fresh Foods
Order Details:
▪ Organic Whole Milk 1gal
Qty: 24 × $5 = $120
▪ Cheddar Cheese Block 2lb
Qty: 18 × $8 = $144
Total: $264
Please confirm availability and delivery date.
REORDER SUGGESTION
Generated todayReorder-Report.pdf
1 page · 6 kB
You're losing money and you don't even know it
While you're busy running your store, these problems are quietly eating your profits.
You find expired stock too late
It's sitting at the back of the shelf. By the time you notice, it's past the return window. Your supplier won't take it back. Now it's $500 you have to throw away.
Receiving entry takes forever
45 minutes per invoice. Type product name. Lot number. Expiry date. Quantity. Price. Repeat for 30 line items. Your staff hates it. You hate it. But what choice do you have?
You don't know what to reorder
Did you order too much? Too little? You're guessing based on memory. Sometimes you stock out. Sometimes you overstock. Both cost you money.
How it works
From chaos to control in under 5 minutes. No training manual needed.
Snap your invoice
Take a photo of any supplier invoice. Our OCR reads every product, batch number, expiry date, and quantity — even handwritten ones.
AI tracks every expiry
Your dashboard lights up with what's expiring and when. FEFO rotation kicks in automatically at every sale.
Get alerts before it's too late
90, 60, 30 days before expiry — you get Email alerts with discount suggestions. Sell it, return it, or bundle it. Never throw it away.
No signup needed. Upload a CSV and see results in seconds.
How efficient is your inventory management?
Get a personalized efficiency score and see exactly where you're losing money.
Retail Efficiency Diagnostic
3-minute assessment for retailers
Total cost of goods currently in stock
* Based on industry research across 500+ retailers. Individual results vary based on operations.
One photo. 23 products. Zero typing.
Stop spending 45 minutes typing in supplier invoices. Photograph it, and our AI extracts every product, price, and quantity automatically.
Snap a photo of any supplier invoice
AI extracts products, prices, quantities, batches
Review, confirm, done — stock updated instantly
Built for real retail challenges
Features that actually solve your problems, not just look good in demos.
Scan invoices with your phone
Point your phone camera at supplier invoices. Our OCR engine reads product names, batch numbers, expiry dates, and quantities automatically.
- Invoice OCR reduces data entry from 45 minutes to 5 minutes per receiving report
- Auto-matches products to your existing catalog
- Extracts batch numbers and expiry dates accurately
- Works with handwritten invoices and thermal prints
AI tells you when to discount
Don't guess when to markdown. Our AI analyzes your sales velocity and suggests optimal discount timing to clear stock before expiry.
- Get alerts 90, 60, and 30 days before expiry with suggested discount percentages
- AI learns from your sales patterns to recommend optimal timing
- Recover some value instead of throwing away expired stock
- Works for FEFO, FIFO, and custom rotation strategies
Works offline when internet fails
Built as a PWA (Progressive Web App). Your POS keeps running even when WiFi is down. Data syncs automatically when connection returns.
- Complete POS functionality without internet connection
- Automatically syncs all transactions when back online
- No expensive server hardware needed
- Access from any device - laptop, tablet, or phone
AI that acts, not just alerts
Auto-markdown, auto-transfer, smart procurement, and morning briefings. 13 AI capabilities that run while you sleep — from shelf scanning to autonomous pricing decisions.
- Auto-markdown: optimal discount timing and depth
- Auto-transfer: surplus-to-deficit matching across locations
- Morning briefing: daily P1 alerts, AI actions, performance snapshot
- Task learning: AI adapts from your team's decisions
Everything you need in one system
No feature left behind. This is the complete package.
Retail and wholesale POS
Separate POS screens for B2C retail and B2B wholesale. Different pricing, tax rules, and credit terms.
Receiving workflow
Complete receiving workflow with supplier invoice matching, lot entry, and automatic stock updates.
Real-time stock levels
See current stock, reorder points, and stock value in real-time. Multi-location support for chain stores.
Business analytics
Sales reports, profit margins, best sellers, slow movers, expiry loss analysis. Export to Excel anytime.
AI reorder suggestions
System analyzes sales velocity and suggests optimal reorder quantities. Never overstock or run out of fast movers.
Role-based access
Create different user roles - owner, manager, cashier. Control who can see prices, give discounts, or view reports.
Tax compliance
Automatic sales tax calculation on invoices. Tax-ready reports for filing. State-by-state tax summaries.
Thermal printing
Direct print to 58mm/80mm thermal printers. Supports USB and Bluetooth printers. Custom bill formats.
Excel import/export
Import your existing product catalog from Excel. Export any report to Excel for further analysis.
Built for your specific industry
Purpose-built workflows for your exact retail format — not a generic inventory tool.
Transparent pricing. No surprises.
Choose a plan that fits your business size. Upgrade or downgrade anytime.
Starter
Expiry tracking foundation
- Batch-level expiry tracking
- Email expiry alerts
- Product management
- Basic reports
- Mobile PWA
- CSV import
✓ Free setup — no onboarding fees
Smart Retail
Complete retail operations
- Everything in Starter
- Retail POS with FEFO
- Barcode scanning
- Customer management
- Sales tax invoicing
- Auto-Bundler AI
✓ Free setup — no onboarding fees
Pro Growth
Full supply chain + tax compliance
- Everything in Smart Retail
- Wholesale POS
- Purchase Orders + Receiving
- Invoice OCR (Photo → Receiving Report)
- Product Label OCR
- Tax compliance reports
- Multi-location + Stock Transfers
- QuickBooks integration
- Email marketing tools
- B2B Marketplace
✓ Free setup — no onboarding fees
Enterprise
AI + Omnichannel mastery
- Everything in Pro Growth
- BOPIS (Click & Collect)
- Consumer-facing PWA storefront
- AI Anomaly Detection
- Zero-Waste Engine
- Inventory Velocity Dashboard
- Profitability Alerts
- Demand Forecasting
- Stripe Payment Links
- API access
- Priority support
✓ Free setup — no onboarding fees
All plans include:
Already have an inventory system? Make it smarter.
ShelfSense connects to Shopify, WooCommerce, or any system that exports CSV. It reads your inventory data and tells you what to discount, reorder, investigate, and fix — before you lose money.
Connects to your system
Shopify, WooCommerce, Zoho, CSV — whatever you use today.
Thinks about your data
Expiry risk, reorder timing, supplier performance, dead stock — analysed daily.
Tells you what to do
Email alerts and PDF reports. Actionable, not just informational.
Read-only. Always.
Your inventory system keeps working exactly as before. ShelfSense never writes back.
Frequently asked questions
Everything you need to know before getting started.
How is ShelfLifePro different from other inventory software?
Three things: (1) We're obsessed with expiry tracking, not just stock counting. Batch-wise tracking is built into every feature. (2) OCR invoice scanning actually works with supplier invoices, including handwritten ones. (3) Works offline as a PWA - no expensive server needed. Most competitors require internet and don't handle expiry dates well.
Can I really be live in 48 hours?
Yes, if you have your product list ready. Here's the timeline: Sign up (5 minutes) → Upload your Excel product list or we help you scan 2-3 invoices to build it (1-2 hours) → Configure tax rates and print format (30 minutes) → Training session with your team (1 hour) → Start billing. Most delays happen because stores don't have a clean product list ready. If you're migrating from another system, we help export your data.
Do I need to buy any hardware?
Not necessarily. ShelfLifePro works in any web browser on any device you already have - laptop, tablet, or phone. If you want a dedicated POS setup, a basic Windows laptop/PC ($300-500) + thermal printer ($150-250) + barcode scanner ($50-80) is enough. We support USB and Bluetooth barcode scanners. Your phone camera also works as a barcode scanner.
What happens if my internet goes down?
Your POS keeps working normally. ShelfLifePro is a PWA (Progressive Web App) that caches data locally on your device. You can continue billing, checking stock, and doing everything except generating new reports. When internet returns, all transactions sync automatically to the cloud. No data is lost.
How accurate is the OCR invoice scanning?
It correctly reads 80-90% of fields on the first scan for printed invoices. For handwritten invoices, accuracy is lower (60-70%) but it's still faster than typing everything. You review and correct the scanned data before saving, so accuracy is 100% after your review. The AI learns from your corrections and gets better over time. Even at 70% accuracy, you're still saving 30+ minutes per invoice.
Can I use this for multiple store locations?
Yes. Pro Growth plan supports multi-location tracking. Each location can have its own stock, staff, and pricing. You get consolidated reports across all locations plus individual location reports. Stock transfers between locations are tracked. Each location can work independently if internet is down.
Is my data secure? What if you shut down?
Data is encrypted in transit (SSL) and at rest. Hosted on secure cloud servers. Daily automatic backups. You can export your complete data to Excel anytime - products, stock, sales, everything. We're not going anywhere, but even if we did, you'd have your data.
What if I don't like it after the trial?
Cancel anytime during the 14-day trial - no charges. If you do subscribe and realize it's not working for you, we offer a 14-day money-back guarantee from your first payment. Just email us and we'll refund you, no questions asked. You can also export all your data before leaving.
I'm currently using [other software]. How hard is it to migrate?
We help with migration for free on all paid plans. Process: (1) Export your product master and current stock from old system to Excel. (2) We clean up the data and import it into ShelfLifePro. (3) We help you run both systems in parallel for a week to build confidence. (4) Switch completely when you're ready. Typical migration takes 2-4 hours of your time spread over a week. We do the heavy lifting.
Stop throwing away profits
Start your 14-day free trial today. No credit card required.