Expiration Date Tracking Software
that actually works
Expiration date tracking software that shows you the stock which won’t sell before it expires, at your current sales pace, valued in dollars. Lot-level FEFO at the POS, alerts before stock expires, and one-click markdowns to clear it in time.
Batch-level expiry tracking, on every product
Each batch carries its own expiry date, so FEFO knows exactly which stock to move first and which is about to lapse.
The problem with manual expiry tracking
Average annual loss to expired stock for a mid-sized grocery store
Weekly staff time spent on manual expiry checks and rotation
Typical shrinkage rate due to expiry in stores without proper tracking
How ShelfLifePro solves expiry tracking
Not just alerts - a complete system that automates FEFO, suggests markdowns, and tracks revenue recovery
Automatic FEFO
Every sale automatically picks the batch expiring soonest. No staff training needed - it just works.
Built into every transactionHour-level precision
Track expiry by hours for dairy, bakery, and fresh items. "Expires at 6 PM" not just "expires today".
For perishablesAI markdown engine
Get optimal discount suggestions based on days-to-expiry, sales velocity, and margin protection.
Never sell below costEmail Alerts
Daily email alerts with expiring items, lot numbers, and value at risk. Customizable thresholds.
Never miss an expiryOCR date extraction
Scan invoices to auto-extract expiry dates. Works with various date formats and "Best Before" labels.
Reduce data entry errorsRevenue recovery tracking
See exactly how much money you saved from would-be waste. Track markdown success rates.
Prove the ROISmart urgency-based actions
Automated tiered response system - from early warnings to emergency markdowns
The AI markdown algorithm
Our Zero-Waste Engine calculates optimal discounts based on:
"Selling at 50% off is better than 100% loss + disposal cost"
Built for your industry
Specialized expiry tracking features for pharmacies, supermarkets, bakeries, and distributors
Pharmacy
Lot-level tracking, return window management, and expiry compliance reports.
FDA compliance readySupermarket
Multi-category tracking from packaged goods to fresh produce. FEFO pick lists for shelf rotation.
Reduce shrinkage by 40%Dairy & Bakery
Hour-level expiry for same-day products. Auto-markdown as expiry approaches with margin protection.
Track expiry by the hourFMCG Distributor
See expiry status across your retailer network. Proactively manage returns before stock expires.
Retailer network visibilityHow we compare
ShelfLifePro vs generic inventory software
| Feature | ShelfLifePro | Others |
|---|---|---|
| FEFO Automation | Automatic in every transaction | Manual selection or none |
| Hour-level tracking | Yes, for perishables | Day-level only |
| AI markdown suggestions | Yes, with margin protection | Not available |
| Multi-channel alerts | Email + SMS + Dashboard | Email only |
| OCR date extraction | Multiple formats supported | Limited or none |
| Revenue recovery tracking | Full dashboard with ROI | Not available |
What catching expiry early is actually worth
A quick, illustrative example, plug in your own numbers.
A store carrying $120,000 of perishable stock that quietly writes off 4% a month is losing about $4,800 every month. Catch even half of that early, with expiry alerts and a timely markdown, and you recover roughly $2,400 a month, many times what the software costs.
Independent operators typically aim to cut expiry write-offs by 30–50% in the first 90 days. Your result depends on your mix, margins, and how early you act, this is the lever ShelfLifePro hands you.
Stop losing money to expired stock
Start your 14-day free trial. No credit card required.
See your first expiry dashboard in under 48 hours.
Expiry tracking FAQs
Common questions about our expiry management features
How do I get alerts before stock expires?
Set an alert ladder once - for example 30, 14 and 7 days before expiry - and ShelfLifePro emails a daily digest with the product, lot, quantity, and value at risk, plus a one-click action to mark it down or move it. Critical items are flagged immediately, not buried in a weekly report.
Does it work on my phone?
Yes. ShelfLifePro runs in any phone browser and installs as an app (Add to Home Screen), so you can check expiry, scan barcodes with the phone camera (including the new 2D barcodes), and action alerts from the shop floor. No separate hardware needed.
How is this different from just setting alerts in Excel?
Excel alerts are passive - you still have to manually check and act. ShelfLifePro automates the workflow: FEFO picks the right batch during sales, the markdown engine suggests a discount that still clears above cost, and every alert carries a one-click action.
Can I track expiry for items that expire in hours?
Yes. Hour-level tracking is built for dairy, bakery, and fresh food. Set expiry like "6 PM today" and get alerts at configurable intervals (6, 12, or 24 hours before).
What if I have thousands of products?
It handles them. Batch queries are indexed and optimised to run smoothly at 10,000+ SKUs and 50,000+ active batches, so performance holds as your catalogue grows.
Does the AI markdown suggestion work offline?
The AI calculations are done server-side when you're online. However, your POS continues working offline with the last-synced markdown prices.
What hardware do I need?
ShelfLifePro works on any device with a browser - PC, tablet, or phone. Standard receipt printers and barcode scanners work via USB or Bluetooth.