Expiry losses and missed returns are bleeding your pharmacy dry.
ShelfLifePro tracks every lot from wholesaler to patient, automates return claims before distributor windows close, and logs cold chain temps around the clock. Regulatory inspection? You're ready.
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Between expiry losses and compliance paperwork, you can't afford manual tracking
Regulators are tightening enforcement worldwide. Lot-level traceability is becoming the norm. Expired inventory shouldn't add to the stress.
Lot tracking gaps
Manual lot tracking across multiple suppliers creates gaps. When regulators ask for batch history, you need it in minutes, not hours of digging through invoices.
Cold chain breaks
Refrigerator malfunction overnight. Vaccines and insulin ruined. $5,000+ loss because you didn't know temperature went above 8°C. Regulators require documentation.
Expiry losses crush thin margins
Pharmacies worldwide lose 3-5% of stock value to expiry. On $100K inventory, that's $3,000-$5,000 thrown away every year; and another 3-4% lost to missed distributor returns.
Built for how pharmacies actually work
Lot-level tracking, cold chain monitoring, automated return claims. Real pharmacy operations, not checkbox software.
Lot-level tracking with full audit trail
Track every package from wholesaler to patient with lot numbers. Full chain of custody, immutable audit trail, and compliance documentation ready for regulatory inspections.
- Lot number tracking from receiving to dispensing
- Controlled substance register with chain of custody
- Compliance reports ready for regulatory inspections
- AES-256 encryption for patient data
- Return tracking for expired medication
Cold Chain Monitoring
Real-time temperature tracking for vaccines, insulin, and biologics. Instant alerts for breaches. Temperature logs ready for regulatory audits and inspections.
- Monitor multiple refrigerators and freezers with IoT sensors
- Instant email and SMS alerts for temperature excursions
- Continuous temperature logs for regulatory compliance
- Power outage and door-open alerts
Lot-Level Expiry Tracking
Track every lot with its expiry date. Get alerts 90, 60, 30 days before expiry. FEFO rotation ensures shortest-dated stock dispenses first.
- Automatic FEFO (First Expiry First Out) at dispensing
- Configurable expiry alerts via email and SMS
- Markdown suggestions before expiry
- Supplier return tracking for near-expiry stock
Out of stock? Find same-composition alternatives instantly
When a prescribed medication is unavailable, instantly find alternatives with the same active ingredient that you have in stock. Retain the sale and keep the patient.
- Same active ingredient matching
- Live stock availability check
- Price comparison across alternatives
- Nearest expiry awareness for each option
Never miss a supplier return window again
Return stock to your suppliers before it expires — recover the cost instead of writing it off. ShelfLifePro scans inventory daily, flags what's still returnable inside each supplier's return window, and generates return claims grouped by supplier with documentation ready to send.
- Auto-scan near-expiry inventory daily
- Group by supplier return policy
- One-click return claim document
- Track return value recovered
Automatic refill reminders for chronic patients
For chronic medication patients (diabetes, hypertension, cholesterol), track their purchase cycle and send reminders before they need to refill. Drives repeat business and improves adherence.
- Purchase cycle analysis per patient
- Email or SMS reminders before refill due
- Chronic medication tracking (diabetes, BP, cholesterol)
- Improve patient adherence and retention
Everything that matters: one screen
Expiry risk value by 30/60/90 days, pending supplier returns, cold chain status, controlled substance counts. Know exactly where your pharmacy stands every morning.
- License and permit expiry alerts
- Expiry risk breakdown by 30/60/90 days
- Pending return value at a glance
- Cold chain breach count
Register report formats for your jurisdiction
Pharmacy registers are national paperwork, so the exported register reports adapt to your country: US controlled substance dispensing record and Schedule II register designed around 21 CFR Part 1304, UK Controlled Drugs Register per the Misuse of Drugs Regulations 2001, Australia Schedule 8, Canada narcotic register, South Africa Schedule 5/6, plus India, UAE, Singapore, and EU formats.
- Register exports adapt to the pharmacy's country
- Running balance column where regulators expect it (UK, AU, CA, US Schedule II)
- Computed from recorded receipts and dispensing, insufficient history flagged honestly
- Same screens everywhere, only the exported register changes
Expiry discipline for DME consumables
Selling diabetic test strips, lancets, sterile dressings, catheters, or CPAP supplies? DMEPOS accreditation quality standards make expiry management on supplies an audit item. The same FEFO, at-risk, and alert engine that runs your drug inventory covers the DME shelf too.
- Category presets: Diagnostic supplies, Sterile & wound care, Respiratory supplies, Ostomy & incontinence
- Expiry and sterility dates tracked per lot
- At-risk flags before the accreditation surveyor finds them
- FEFO so shortest-dated supplies dispense first
Stay audit-ready. Stop expiry losses.
Catch short-dated lots early, reduce expiry losses, and pass inspections with confidence.
Pharmacy compliance & setup questions
Everything you need to know about pharmacy compliance, cold chain, and expiry tracking.