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The expired-goods RTV pack: return letter + the deadline tracker suppliers hope you don't keep

Suppliers accept expiry returns only up to a cut-off BEFORE expiry — commonly 3 to 6 months. This pack tracks the real deadline (expiry minus window) per batch, flags CLAIM NOW while the window is open, and includes a fill-in return (RTV) letter with an itemised table.

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What's inside

The return-window tracker

  • Per-batch claim-by date: expiry minus the supplier's window
  • Countdown and status: CLAIM NOW / PREPARE / WINDOW CLOSED
  • Money tiles: value still claimable vs value already lost
  • Supplier terms sheet — get every window in writing, once

The RTV letter

  • Fill-in return letter ready to print on your letterhead
  • Itemised table: item, batch, expiry, quantity, rate, invoice reference, value
  • Auto-totalled claim value
  • Credit-note acknowledgement request built in

Commercial templates — currency-neutral, works for pharmacies, FMCG distributors and agri-inputs dealers alike.

The file solves the format. The discipline is the hard part.

ShelfLifePro tracks per-supplier return windows continuously, raises claim-or-lose alerts before windows close, and generates debit notes from the return.

See supplier returns in the product